BEC商务英语写作指南：商务邮件怎么写?

　　7 否定句也要变着花儿说

　　不明白这是什么意思?请看下面的例子。

　　I’m afraid I haven’t finished the report.

　　I’m afraid I haven’t been able to finish the report yet.

　　我恐怕是没法完成这份报告了。

　　第一个句子是不是很生硬呢?

　　第二个句子中加上be able to，可是一个妥妥的心机表达，用来暗示“你还在认真做这个任务，但可能一些不可控力让你没法做好，比如很大的工作量啦等等”。

　　而“yet”呢?则是用来强调你还在认真做，快要完成了，让收件人觉得你一直在努力，消除负面感。

　　还要一个方式，就是改变论述方式，用多元句型表达，让否定内容变得不那么消极。

　　I can’t give you a better deal than that.

　　I am not able to give you a better deal than that.

　　I am unable to give you a better deal than that.

　　I am not in a position to give you a better deal than that.

　　8 恰当使用副词，提升你的人缘

　　商务邮件中，用一些副词“entirely, totally or completely”可以削减或强化语气程度，比如：

　　I am unhappy with this agreement.

　　I am not entirely happy with this agreement.

　　I am not totally happy with this agreement.

　　外国专家就曾经说过这样一句话，表达商务写作中语法，句型结构的重要性，小编觉得，这段话值得大家看看，在下一次提笔写邮件时，可以用来提醒自己，一封有范儿的邮件到底该如何写：

　　Choosing the right words and the right grammar can go a long way to removing some of the unpleasantness of the message we have to deliver.

　　It can also help us to maintain a level of deference that we wish to show to superiors or clients in the normal course of business.

　　说了这么多商务邮件写作小技巧，下面来看看一些具体场景下，邮件如何能写出花儿!

　　别人总习惯在事情最后关头请你帮助，你不想帮忙，怎么委拒?

　　I would love to help you out, but I already made commitments to other (coworkers, clients, etc.) to complete their projects today.

　　It wouldn’t be fair to them to not follow through on what I said I would do.

　　I will be sure to fit this in as soon as possible. Thanks for your understanding.

　　别人总是不直接找相关联系人，而是找你做中间人，如何回答?

　　That’s not my area of expertise. I would be happy to connect you with someone who could best help you solve this problem.

　　如果别人总是让你在短期内赶任务，怎么回答?

　　I know this project is a high priority for you, and if it’s absolutely necessary for me to turn something in by that date, I can make it happen.

　　But if I could have a few more (days, weeks, etc.), I could really deliver something of higher quality.

　　Would it be possible for me to have a bit more time?

　　别人让你做一些你目前没时间、没精力做的事情，怎么回答?

　　I appreciate you thinking of me, and I’m honored by the request.

　　But unfortunately, I don’t have the time to give this my best right now.

　　I think you would benefit from finding someone who can devote more time and energy to this project.